Please include the cover letter (as-is) and the Customs Exemption letter (as-is) and the filled-in versions of the Commercial Invoice and Packing List with your shipment.
These should all be printed twice, with the documents inside the box and also inserted inside a transparent envelope, with pull out sheeting, to be attached on the outside of the parcel.
Please do not include the quote with the shipment as Customs might get confused thinking that this represents the value of the samples.
Then, please mark clearly on the package the following note "Goods for examination, analysis or test purposes: exemption from import charges claimed". Example pictures showing this are shown here
(the note was written on both the front and side of the package).
You can use any courier company that you choose to send us the samples. We would ordinarily recommend that DHL are used as they tend to provide the best service in Ireland. In contrast we tend to not recommend
FedEx to our clients as their performance can be a little poorer at times. However, if you prefer to send us samples by FedEx then that is not a problem.
We can also arrange for a courier to pick up your samples and deliver them to us, for which we will charge you what the courier company charges us for this service.